Print plays a critical role in the education space. However, as technology continues to advance, it becomes more challenging for educational institutions and school districts to keep up with these changes and stay within their budget.
To overcome this challenge, many schools are choosing to partner with a Managed Print Services provider to take advantage of the benefits that the latest technology offers while also working within a set budget.
By conducting a thorough print assessment, your Managed Print Services provider will analyze your current print environment and make you aware of your actual printing volume, behaviors and costs. By using this fact-based report to identify inefficiencies in your current print environment and proposing solutions to correct them, your Managed Print Services provider can help you to reduce print-related expenses by as much as 30 percent.
We’ve partnered with a number of school districts over the years to implement Managed Print Services. In our experience, we’ve noted the most common signs of an inefficient print environment:
- A wide variety of print devices. It’s not uncommon for schools to be using a variety of desktop printers, scanners, copiers, and fax machines. These devices take up a lot of space and are expensive to maintain. By conducting a print assessment, many schools learn that they would be better suited with a multifunction print device that offers the ability to print, copy, scan, and fax.
- Multiple vendors for supplies and maintenance. Using a wide variety of print devices generally means that multiple vendors are required to supply and maintain these devices. Having to reach out to multiple vendors to keep print devices in operation can be challenging to coordinate and cost your school district a pretty penny.
- Print-related frustrations. If you’re using a variety of vendors to maintain print devices, it can be difficult to know who to contact when a printer is out-of-order. This increases printer downtime and hurts employee productivity.
- Outdated machines. Many schools are relying on print devices that have surpassed their useful life, which means more printer downtime, costly repairs, and decreased productivity. A Managed Print Services provider can allow your school to benefit from new print devices that offer the latest features without breaking your budget.
If you’re experiencing any of these signs of an inefficient print environment, we can help. Contact us to learn how your school can benefit from Managed Print Services.
Did you know that UBS will be attending TECHSPO New Jersey 2018, Harrah’s Resort Atlantic City? Visit us at booth 619 to learn more about Managed Print Services in the education industry.
We’ll be there January 25 from 8am – 5pm and January 26th from 8am – 1:30pm. For more information check out the New Jersey Association of School Administrator’s website. Hope to see you there!
