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In today’s fast paced and competitive business world, staying quick and nimble in all areas is key. However, when it comes to increasing workplace efficiency and reducing costs, one area that often gets overlooked is a company’s document management system. Many companies still rely on the manual/paper route when it comes to managing documents. But this way of doing business is actually costing them more in time and money. Implementing a digital document management system offers many benefits, including:

Increased Productivity

Tasks such as printing, filing documents, searching for them, and delivering them all cut into your employees’ productivity. According to The Paperless Project, the average office worker spends 40 percent of their time searching for printed document information. Imagine being able to take care of invoices, managing contracts and moving projects along with the simple click of a mouse. Digital document management is truly speeding up the way companies work and it is adding a lot to the bottom line for many businesses.


Especially in small and medium businesses, office space can be at a premium. Filing cabinets, shelving, and other storage solutions can eat into this valuable space. It’s been estimated that a four-drawer file cabinet takes up to 9 square feet of floor space and costs $1,500 per year. If you need to keep a large volume of paperwork on hand, you may find yourself paying higher rent for a larger space, or additional fees for off-site storage. Digital files take up no physical space—and you always know where they are.

Disaster Recovery

If a disaster strikes, your hardcopy documents could be in danger. It’s estimated that the majority of small businesses (75 percent) do not have a disaster recovery plan in place. This could mean a substantial loss of valuable information could occur in the event of a natural disaster or fire. A digital document management solution can not only help streamline your daily operations and save money, but can also help to protect you from any unforeseen disaster that could wipe out years of hard work!

A good digital document management system can help improve your office productivity, efficiency and processes. Contact us today and let us show you how a digital document system can make a difference in your workplace!

United Business Systems, your managed document providers in New York and New Jersey.

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