The multifunction printer transformed the modern office. Rather than separate devices for printing, scanning, copying, and faxing, these all-in-one machines can do it all. However, many businesses are unaware of how much more their MFPs can do. By using some of the more advanced MFP features, you can increase productivity, reduce errors, and improve your bottom line.
More Print Options
You expect your printer to print a basic single-sided black and white document. A modern MFP can do so much more. With multiple paper drawers, you can easily select the type of paper you want to use for a specific document, saving time and effort while producing a better final project.
Many multifunction printers also offer a variety of other print features including:
- Hole punching
With these and other advanced features, you can create a wide variety of documents with ease.
Faxing and Voice
While not as popular as they were years ago, sometimes faxing is the best method to transfer data, so this feature is included in most MFPs. As the MFP receives a fax, it can automatically email it to the intended recipient, with encryption, for better security. Your MFP may also be able to use the fax feature to receive and deliver voice messages.
With more offices going digital, your MFP’s scanner is an essential tool. When equipped with optical character recognition, scanned documents can be converted into searchable and editable text documents and stored on your network.
Newer MFPs also come equipped with security, so your scanned data is safe. Using encryption and digital signatures, you can be sure your data is only being read by the people you send it to.
Multifunction printers are a staple in many offices, providing printing, scanning, copying, and faxing services. Even though they are seen as the office workhorse, many companies under-use their MFPs, missing out on important features that can help increase their return on investment.