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In an age where data breaches and cybersecurity threats are becoming more sophisticated, it’s important for educational institutions to bolster their print security measures on campus. Canon, in conjunction with their innovative uniFLOW software, offers a comprehensive solution for enhancing print security in four key areas.

1. Limiting User Access

Canon’s imageRUNNER ADVANCE DX systems come equipped with a range of authentication options, putting the power of device access and functionality control into the hands of system administrators. This ensures that only authorized users can utilize features like printing, copying, scanning, and sending. Additionally, uniFLOW takes this a step further by allowing administrators to restrict access not only to the entire device but also to specific functions, such as Send-to-Email, while still permitting general use of other applications.

2. Ensuring the Integrity of Attached Devices

In line with the Zero Trust strategy in an educational environment, Canon’s imageRUNNER ADVANCE DX models come with built-in features that facilitate the configuration of security settings. The imageWARE Enterprise Management Console (EMC) centralizes the management of Canon devices, covering inventory, settings, alerts, and reporting. Furthermore, Canon’s FedRAMP-authorized Canon Office Cloud offers Netaphor SiteAudit for cloud-based device management and security reporting. These devices also offer security features to protect against malware and firmware tampering, ensuring that only programs with a digital signature from Canon can be installed or executed.

3. Safeguarding Network Communications

Canon’s imageRUNNER ADVANCE DX devices provide several security features for safeguarding data and information. Network administrators can customize device protocols and service ports while adjusting firewall settings to restrict unauthorized access and protect against network attacks. Additionally, administrators can receive alerts about any changes to network configurations, keeping them informed and prepared to respond to potential threats.

4. Shielding Data and Information

To safeguard sensitive and confidential data, Canon imageRUNNER ADVANCE DX systems are equipped with advanced features like SSD Data Encryption (FIPS 140-2, 256 AES) and Trusted Platform Modules. Each device also offers an SSD lock feature, requiring a password for data access, adding an extra layer of security. Moreover, Canon has implemented various controls to minimize the risk of data compromise, including Secure Print, restrictions on scan destinations, digital signatures for documents, and PDF encryption. Canon Office Cloud offers additional security measures such as secure print and destination restrictions for various cloud-based services.

In an era where data security is paramount, Canon and uniFLOW offer a comprehensive print security solution that ensures your campus remains secure in the digital age.

About United Business Systems

United Business Systems specializes in simplifying the complexity and management of office technology solutions for over 7,800 organizations nationwide. Services include Managed Print, Document Management and IT Services. Products include MFPs, Copiers, Printers and Wide Format Printers. UBS’s headquarters is in Fairfield, NJ with branch offices in Moorestown, NJ, Manasquan, NJ and New York.

For the latest industry trends and technology insights visit UBS’ main Blog page.

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