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In today’s fast-paced business environment, effective cost control and resource management are critical for success. uniFLOW Online’s cloud-based reporting system offers a comprehensive solution for tracking and managing print, scan, and copy activity, providing businesses with valuable insights and control over their print environment.

Administrators can effortlessly allocate costs to individual users, devices, and departments. Through detailed reports, businesses gain a comprehensive view of print-related expenses, enabling them to make informed decisions and optimize resource allocation. The reporting capabilities include user details, device details, department details, department summaries, and sampling options based on users, devices, or departments.

uniFLOW Online’s dashboard includes tracking options such as:

Cost Centers

Cost Centers allow for the allocation of print, scan, or copy charges to different projects or cases. Administrators can assign cost centers per job selection at the device level or set default allocations based on user, device, or location.


uniFLOW’s budgeting feature provides users with real-time visibility into their remaining printing budget. When users log in to a device, they can instantly view the balance at the top of their print queue. uniFLOW Online calculates which jobs can be printed within the available budget and rejects any jobs that exceed it. This proactive budget control mechanism helps organizations manage costs efficiently, prevent budget overruns, and promote responsible printing habits.

Reporting Data

The dashboard offers a wide range of graphical reports that enable businesses to collect usage data for print, copy, fax, and scan activities. Administrators can customize report content on the fly by applying filters, such as specific users, groups, printers, or date ranges. This flexibility allows organizations to extract meaningful insights, identify areas for optimization, and make data-driven decisions.

Cloud and Dashboard Reporting Benefits:

  1. Improved Cost Control: uniFLOW’s cloud and dashboard reporting provide precise tracking and allocation, enabling businesses to exercise better control over printing expenses. Accurate cost attribution helps organizations identify inefficiencies and implement corrective measures promptly.
  2. Real-Time Report Generation: With uniFLOW’s cloud-based reporting, businesses can generate reports in real-time. This ensures that decision-makers have access to the most up-to-date information, enabling prompt action and agile decision-making.
  3. Efficient Billing: uniFLOW’s reporting capabilities help businesses pinpoint areas where costs can be charged back accurately, facilitating efficient and prompt billing processes. This level of transparency strengthens customer relationships and supports effective financial management.
  4. Budget Enforcement: uniFLOW’s budgeting feature prevents printing and copying activities that exceed the allocated budget. This promotes responsible resource usage, reduces waste, and encourages users to adopt sustainable printing practices.
  5. Easy Account Replenishment: In pay-as-you-go environments, uniFLOW offers a seamless account replenishment process using secure payment methods like PayPal. This simplifies financial transactions and ensures uninterrupted printing services.

uniFLOW Online’s cloud and dashboard reporting system makes cost control and resource management a breeze for businesses. By enabling accurate tracking, real-time reporting, and budget enforcement, uniFLOW empowers organizations to optimize their printing infrastructure, allocate costs effectively, and promote responsible resource usage. With uniFLOW, businesses can gain valuable insights into their printing activities, identify areas for improvement, and make data-driven decisions that drive efficiency and cost savings.

About United Business Systems

United Business Systems specializes in simplifying the complexity and management of office technology solutions for over 7,800 organizations nationwide. Services include Managed Print, Document Management and IT Services. Products include MFPs, Copiers, Printers and Wide Format Printers. UBS’s headquarters is in Fairfield, NJ with branch offices in Moorestown, NJ, Manasquan, NJ and New York.

For the latest industry trends and technology insights visit UBS’ main Blog page.

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