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The multifunction device has changed the way we do business. However, if you’re considering adding an multifunction printer (MFP) to your fleet, security is definitely something you’ll want to factor into your decision.

When it comes to security, your multifunction printer should be treated like any other device on your network. It should be equipped with a way to secure information, protect against outside threats, and integrate network activity monitoring to identify and act against any potentially suspicious activity.

Before adding a new MFP to your fleet, you need a plan and a savvy technology partner! Here are five key considerations to think about before you purchase or lease your next multifunction device.

  • Access – MFPs are typically shared across employees and departments. They can also be used by guests and are often located in common areas where they can be accessed by unwanted users. Be sure to put measures in place to control access.
  • Stored or Transmitted Information – Today’s MFPs are basically computers that store, transmit, and receive information, and connect to the cloud. When considering a device, assess the protection level of information on the device. Make sure information can be encrypted during transmission and storage.
  • Cyber Threats – Connected to your network, your MFP can become a vulnerable target for hackers to gain access to your information. Make sure your device has the same level of protection as any other networked device. You should also have the ability to monitor activity to quickly identify and recover from any potential threat.
  • Security Settings and Device Activity – Your IT team is likely managing multiple devices. This can be problematic if tools are not in place to ensure that security settings can be easily, and consistently made across devices. Put measures in place to ensure security settings remain in place and notification is provided for any attempted changes.
  • Regulation and Compliance – Government regulations compel businesses to meet compliance criteria or risk facing penalties. Regulatory compliance can be complex. Because sensitive information may be passing to and through your MFPs, they must meet necessary compliance regulations.

Developing an effective security strategy, including endpoints, is crucial. Your program must protect your important data, systems, and devices while mitigating risk.

We can help! If you’d like to learn more, give us a call. Let us show you the benefits of a Managed Print Services approach and how it can help protect your devices and your data!

 

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