Have you considered using Manage Print Services in the past, but felt it was too complex, or an unnecessary expense? In this blog post we’ll explore why Managed Print Services is an investment worth making, and how it can actually save you money, streamline your workflows, and improve the efficiency of your business.
Print is an Investment
Your print environment is a major investment and good for reason! From printers, copiers and MFPs they provide value to your business on a daily basis. However, are you getting the most out of them? Are you routing your jobs to the most efficient machine? Have to travel across the entire office to retrieve a document, or have to put your project on hold while the copier is being serviced? A Managed Print Services provider is a expert in the area of all things print and can help you get the maximum return on your investment – not only from your machines but in the efficiency they can provide.
An MPS relationship starts with an evaluation of your current print environment, including what devices you have and how you use them. Using this information paired with the goals for your company, an MPS provider can give you a blueprint on next steps. An MPS provider can not only help provide a strategy for getting the most from your print devices they can provide a variety of services including remote management, equipment upgrades, troubleshooting and repair services, and automatic toner refills.
What Managed Print Can Do
Once your provider has done an assessment, they will provide you with a plan that will:
- Optimize your print devices – taking into consideration how many you have, where they’re located, and their default print settings.
- Include employee training on best print practices to reduce wasteful printing and maintain document security.
- Address remote management to stay on top of any printer problems to prevent downtime.
- Reduce the load on your IT team.
- Provide just in time toner delivery to reduce storage needs and waste.
- Plan preventative maintenance to keep your printers operating at peak performance.
On the surface, Managed Print Services may appear to be “just another cost” for your business to handle. However, MPS is an important service that can help protect and optimize your investment in your print environment, and reduce your overall expenses. Give us a call and let’s start a discussion on how MPS can help your business!
