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If you’re looking for a way to streamline your printing processes, control usage, save money, and reduce your carbon footprint, then you may want to consider cloud printing for your business. This innovative technology allows you to print, scan, and fax securely from any location or device, including your phone. Here are some important things to know about cloud printing and why it’s worth embracing for your business.

What is Cloud Printing?

Cloud printing is a technology that enables users to send print jobs to a printer connected to the internet, regardless of their physical location. Instead of relying on a direct connection between a computer and a printer, cloud printing leverages the power of the cloud to facilitate printing from any device with internet access. This means you can print documents, photos, and other files from your laptop, tablet, or even your smartphone.

How Does It Work?

Cloud printing solutions use zero trust principles to ensure secure printing, scanning, and faxing. When you initiate a print job, the document is encrypted and sent to the cloud, where it is stored temporarily until it reaches the designated printer. The user authentication process ensures that only authorized individuals can access and print the documents, adding an extra layer of security to your printing workflows.

The Benefits of Cloud Printing

  • Streamlined Workflows: With cloud printing, you no longer have to rely on physical connections or specific printers to get your documents printed. You can send print jobs from anywhere, at any time, and have them waiting for you when you arrive at the printer. This eliminates bottlenecks and improves productivity.
  • Increased Control: Cloud printing solutions offer centralized management capabilities, allowing you to monitor and control printing activities across multiple devices and locations. You can set print quotas, enforce print policies, and track usage, giving you better control over your printing resources.
  • Cost Savings: By implementing cloud printing, you can reduce the need for dedicated printers in every office or department. Instead, you can consolidate your printing infrastructure and optimize resource utilization. This can lead to significant cost savings in terms of hardware, maintenance, and supplies.
  • Enhanced Mobility: Cloud printing enables employees to print documents on the go, even when they are away from the office. Whether they’re working remotely, attending a meeting, or visiting a client site, they can easily print important materials without the need for physical connections or complicated setup processes.
  • Reduced Carbon Footprint: Embracing cloud printing technology can contribute to your sustainability efforts. By eliminating the need for multiple printers and reducing paper waste, you can significantly reduce your environmental impact and contribute to a greener future.

Cloud printing is revolutionizing the way businesses handle their printing needs. By embracing this technology, you can streamline workflows, control usage, save money, and reduce your carbon footprint. With secure and convenient printing from any location or device, cloud printing empowers your employees to be productive while providing you with better control over your printing resources. Consider a technology assessment for your business and explore the benefits that cloud printing can offer.

About United Business Systems

United Business Systems specializes in simplifying the complexity and management of office technology solutions for over 7,800 organizations nationwide. Services include Managed Print, Document Management and IT Services. Products include MFPs, Copiers, Printers and Wide Format Printers. UBS’s headquarters is in Fairfield, NJ with branch offices in Moorestown, NJ, Manasquan, NJ and New York.

For the latest industry trends and technology insights visit UBS’ main Blog page.

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