Today as the world continues to transition to the digital workplace, many companies are still relying, at least partially, on paper documents for critical functions like governance, or day-to-day management. For some, it might be difficult to step away from paper, but there are many benefits to digitization, particularly if you do business in the medical, financial, or legal industries.
The truth is, no matter what industry you do business in, your office will benefit from going digital. Implementing a digital document system can change how you do business!
Here are several reasons why it’s time to go digital.
Cost Savings
Paper use comes with costs, some hidden, some not so much, like processing, organizing, and storing documents. Electronic files are easy to store, search and transport, and take up much less physical real estate.
Digital Documents Improve Productivity, Process, and Efficiency
Digitizing your documents can improve productivity and efficiency in several key ways. Digital documents improve response times when dealing with customers leading to a better customer experience. They can make collaboration easier and it is easier to search, find and organize information which can streamline processes and save time.
Digitization Saves Physical Space
Filing cabinets in the office take up a lot of valuable real estate. According to The Schedule, storing paper records in a 4-drawer file cabinet can cost over $2000. Transforming a storage room into usable office space is a more efficient use of real estate. However, some paper documents may need to be saved in their original form. Speak with your legal or accounting professional to clarify.
Digitization is More Sustainable
The average office worker prints 10,000 documents annually. Thousands of tons of paper left for curbside recycling end up in landfills every year. When you digitize, you eliminate paper and this simple task can reduce your carbon footprint.
Compliance is Easier
Many industries require record-keeping to comply with regulations. Digitization makes compliance easier. Digital information is easier to retrieve, store and secure, plus you’re less likely to lose files when they are digitally backed up.
Taking your office digital can be challenging, but it doesn’t have to be! Call us today and let us show you how easy, productive, and affordable taking your document management needs digital can really be!
