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Before COVID-19 dominated the headlines, we were hearing about data breaches and ransomware attacks almost daily. While security was a top priority for companies before the pandemic, as we emerge from quarantine, many of us are still working remotely and using collaborative tools, making security more important than ever.

Here are four security tips to keep your company safe from malicious attacks when using collaboration tools.

  1. No Outside Access or Unauthorized Users – This one is pretty self-explanatory, but needs to be emphasized – never give access to your network or connected technologies to any unauthorized user. Most businesses will have safeguards in place to prevent accidental file or data sharing. When meeting with colleagues via video, make sure everyone is authorized and recognized before sharing any files or allowing data access.
  2. Storage Management and Preventing Data Loss – One of the significant benefits of remote meetings and content sharing is the ability to collaborate in real-time. Data capture is critical to record new ideas as they happen. Most video conferencing or screen share technology offers recording capabilities, both video, and audio. This data is stored in the cloud, making it accessible, convenient, and vulnerable if not secured. Use encryption to stay safe.
  3. Maintaining Network Stability – Video conferencing and real-time collaboration rely on a stable, consistent network. When the goal of your technology is to foster communication and collaboration, the loss of a reliable network connection can shut you down. Make sure you have the bandwidth to avoid disruptions. Video and collaborative technology are data-intensive. To be effective, you must have the bandwidth available, along with robust firewalls and proxy servers to prevent network issues.
  4. Integrate Your Full Tech Stack – Ensure that any collaborative technologies you employ are adequately integrated with all of your existing technology. Incompatibility and security clashes can slow you down or prevent you from using collaborative solutions.

For the foreseeable future, we’ll need to rely on video conferencing, content sharing, and collaboration technology. To use these technologies safely and effectively, safeguard your network against the threats that come with a connected environment.

Want to learn more? Give us a call! We’re happy to answer your questions and design a solution to meet your needs!



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