Digital document management can have a number of benefits for your business, including reducing your operational costs. From storage to security, digital document management can save you time and money. Consider these top five ways it will help you save.
- Storage fees – Paper storage is expensive. From filing cabinets to the floor space to store documents, paper storage costs can quickly add up. Add to that off-site storage to maintain a copy in case of disaster, and paper documents can really stress your budget. Digital storage is inexpensive, allows for redundancy, and can be accessed by employees at home or in the office.
- Printing costs – Printing is one of the top expenses for many businesses, and digital data management reduces the need for it. Digital files can be easily shared among users, and version control makes sure everyone is working from the same document at all times. Digital documents save time in printing, sharing, and filing, while also saving you money.
- Time – In business, time is money – and dealing with paper takes time. From the time spent printing to the time spent searching for a document on a desk or in a filing cabinet, employees spend a significant part of the day dealing with paper. With digital document management, employees can spend their day doing the important work that will benefit your business instead of hunting down a sheet of paper.
- Processing costs – Digital data management allows for automated workflows. From the time a job enters the system, it moves seamlessly through the necessary steps. This improves employee and customer satisfaction and facilitates faster payment collection, among other benefits.
- Security – Data security is an essential part of doing business, and digital data management helps ensure your documents are encrypted and safely stored, automatically. Additionally, digital files can easily be stored on multiple servers, to provide a backup in case of a disaster. Data management systems can track who accessed each document and when, providing a record in case of a breach. These features all make your business better and can save you money by keeping your data safe and accessible at all times.
Digital document management can revolutionize the way you do business and save you money. With an impressive return on investment, a document management system can pay for itself quickly and free up your employees’ time for more important tasks. Contact your UBS representative to learn more!