FAQs

Your machine’s ID number, also known as the equipment number, is located on the UBS sticker on your machine, right above our telephone number. You can also find this number listed on a previous invoice as “equipment” underneath the item description column for your order.
Your customer number is a number our computer system has assigned to you for database purposes. This number can be found above your company name on invoices and packing labels. If you do not have an invoice on hand and need this number to register for our website, please call 877-827-2679 and we will be happy to assist you.
We will be happy to assist you in moving your machine. Please call customer service at 877-827-2679 and we will connect you with your sales representative who can coordinate moving your machine.
An invoice is mailed out on all chargeable items for your records.
Please contact customer service at 877-827-2679 and we will forward your call to the appropriate person. Should you need a copy of an invoice, customer service can email, mail, or fax one to you.
The direct number for service and supplies is 877-827-2679.
  1. Please have your equipment ID!
  2. Send an email to service@ubscopy.com. Please include your name, company name, equipment ID and problem.
  3. Call toll free 877-827-2679.
A UBS technician will call within one hour with an ETA, and should arrive within 4 hours from the time you place the call.
  1. Please have your equipment ID!
  2. Send email to supplies@ubscopy.com. Please include your name, company name, equipment ID and what you would like to order.
  3. Call toll free 877-827-2679. Did you know your machine can order supplies automatically? Ask us how!
UBS supply orders are shipped via either UPS Ground or Ontrac. Your order will ship the business day following order placement and arrive to your location in 1 -3 business days. Upgraded UPS Overnight shipment is also available at customer’s expense if requested.
90% of supply orders are in stock in our warehouse, will ship the business day following order placement, and arrive to your location in 1-3 business days. Please allow 7- 10 business days for non-stock items to be delivered.
Please call 877-827-2679 and a customer service representative will be happy to look into your order status. To better assist you, please have your confirmation number or equipment ID ready.
Your account may be flagged to require a PO number on all chargeable service and supply orders (based upon your company’s requirements or the contract you have with UBS). Because of this flag, it will require something to be entered in the PO field of every order. This does not mean your order will be chargeable; only that we have been notified by your purchasing department that we must have a PO for chargeable orders. To bypass this requirement, you may enter your first name in the PO field and we will contact you if we do in fact need a PO number.
The only date on your invoice is the date the invoice was printed. For information regarding your order, please contact service and supplies at 877-827-2679.
An RMA request can be placed for item(s) being returned by calling 877-827-2679 or emailing supplies@ubscopy.com. If the item is being returned due to an error on our end, or is a defective item, we will email you a return UPS shipping label. Once we receive the RMA item(s) back, a credit will be applied to the original invoice on your account. The RMA credit invoice will be mailed out to you. Once you receive the credited invoice, you can advise us as to where you would like the credit applied.
Finding this information varies per machine type and model. Your owner and operator manual should contain this information. If you do not have the manual, this information can usually be found by searching for your machine’s make and model online. If you are still unsure, please call 877-827-2679 and we can connect you to your technician for additional assistance.
Your contract requires accurate meter readings to issue an accurate invoice.

YES! We offer FREE software which can collect the meter readings automatically from your network connected printers/copiers.  If you would like more information on this service please contact us by e-mail at info@ubscopy.com or phone 877-827-2679.

  1. Send email to MFPmeters@ubscopy.com. Please include the meter reading along with your machine’s ID number and your contact information.
  2. Call us at 877-827-2679 and ask to speak to our meters department. Please have the meter reading and equipment ID!
Please contact us at 877-827-2679 and ask to speak to our meters department.

Your meter reading was not uploaded to our system successfully.  Make sure your browser is at least:

IE9 OR NEWER, FIREFOX 17 or NEWER, CHROME 23 OR NEWER.

Also verify that you are hitting the “SUBMIT” button at the top of the page after entering in your meter.  If you continue to have this issue, please call our office.

If you have a new machine without many copies on it, the system does not have any meter averages to base your reading on.  Verify that you are entering the meters for the correct machine.  After verifying, go ahead and enter the amount and click submit.
To obtain directions of how to read the meter on your machine, scroll to the bottom of your email notice.  There are instructions according to the model.
On the machine, look for a “United Business Systems” red,white and blue sticker.  Make certain that the machine ID number on your email request matches the sticker ID # on your machine.  If you have upgraded your machine for example and the email is asking for your OLD machine, please contact our office.
There is a “billing window” period during which you can enter your meter.  If the “billing window” has passed, the system will not accept your meter.  Please call the office to resolve this issue.
Learn about UBS recycling and sustainability initiatives! Or, please contact your sales rep for additional information
Call a UBS support technician at 877-827-2679.

  1. Check out our Trouble Shooting Guide
  2. Click here for Support
  3. Or call us at 877-827-2679